Organisations have been investing on partnerships in order to enhance performance. Supplier partnerships, alliances and outsourcing are increasingly complex and equally frequent inside organisations’ daily business. But have your contract risk management and control framework kept pace with these partnerships and outsourcing evolution? Does the Organisation have record of all valid contracts? Is it possible to identify whether your suppliers are fulfilling their contract obligations or are even fit for purpose? When auditors come, how easy is it to track the contracts and present the reports they request? Is the lead-time between negotiation and effective contracting satisfactory? Are those partnerships in accordance with the Organisation’s Governance?

Our aim is to help clients improve their contract management framework in order to manage Organisation’s risk exposure and at the same time optimize the benefits that can be derived from those partnerships.

Saeki Advogados’ contract management service is based on the following steps:

1. Learn Organisation’s current contract management framework. During this phase we will: (i) identify Organisation’s contract demand and exposure, (ii) draw contracting workflow and (iii) learn compliance and control status.
2. Develop and implement improvement changes. Together with our client we will develop contract policy; create standard contract drafts and promote training to all staff involved on contracting process (e.g. procurement, financial, etc). With regards to contracting lead-time and workflow, we will apply lean office principles to develop a dynamic and secure contracting workflow.
3. 3. Develop and implement a control framework. After we conclude the phases above, it will be possible to develop a control framework system to track and control the entire workflow, contracts’ dead lines, as well as issue reports in accordance with the Organisation governance rules.

The outcome of this project is to effectively know and control your Organisation’s risk exposure, ascertain dynamic contracting process and give rise to greater focus on strategic contracts and assure compliance with your Corporate Governance.